GMHC is a not-for-profit, data-driven, volunteer-supported, and community-based organization committed to national leadership in the fight against HIV/AIDS. We provide HIV prevention and coordinated care services to people living with or affected by HIV/AIDS in New York City.
The People Operations team effectively handles a wide range of matters which include; maintaining a high-performance workforce, staff support and appreciation, recruitment, benefit administration, compliance with laws and regulations, adherence to agency policies and procedures, strategic planning and best practices.
GMHC’s Human Resources Internship Program provides real-world experience working cross-departmentally with a staff of non-profit professionals who are dedicated to ending the HIV/AIDS epidemic and uplifting the lives of all affected. Working in the People Operations Department will allow students with excellent people skills and a strong interest in the functions of how an organization works to interact with employees of all levels.
Essential Intern Functions
The following duties are mandatory requirements of the internship:
· Place job advertisements on various professional career websites and college job boards.
· Screen resumes, coordinate interviews and act as a line of communication for candidates.
· Create a system to properly store and retain client job applications.
· Create a system to properly store and retain miscellaneous job applications.
· Assist with staff benefit paperwork and enrollments.
· Assist with staff and vendor inquires.
· Research laws, regulations and mandates in regards to healthcare changes and policies.
Employee File Management & Compliance
· Audit personnel and benefit files to validate data and ensure all required documents are obtainable.
· Audit employee Form I-9 to validate data and ensure all required documents are obtainable.
· Assist with updating the HRIS with staff Performance Review data and documents.
· Work with the People Operations Team to audit and update data within the HRIS.
· File all employee paperwork on a regular basis.
· Create a system to properly store and retain departmental paperwork.
· Act as a resource for frequently asked employee questions about company policies, rules and benefits.
· Work with the Chief Human Resources & Strategy Officer to edit and update the Employee Handbook.
· Assist the Chief Human Resources & Strategy Officer with special projects.
· Assist the People Operations Team with all meeting and event preparation.
The following duties are to be performed as assigned by the supervisor:
· Prepare and deliver a final presentation to the Senior Management Team at the end of the internship with recommendations and best practices for employee appreciation initiatives.
Education and Certification
Applicants must be enrolled in a degree program as an undergrad (Junior or Senior) or graduate student in Human Resources, Business Management or related field. Preference for a student who is completing the internship as a part of a degree/class requirement.
Special Skills and Knowledge
In addition to the above-listed intern responsibilities and educational requirements, the ideal candidate for this position possesses most or all the following:
· Demonstrated skills in research, writing and critical thinking.
· Excellent communication and leadership skills.
· Computer literacy in MS Office.
· Some knowledge of labor and benefit laws/standards.
· Capacity to work in a dynamic, small-team environment on multiple projects simultaneously.
· Desire to work in a multi-cultural environment where commitment to diversity based on race, ethnic origin, gender, age, sexual orientation and physical ability is an important institutional value.
· Basic knowledge of and commitment to HIV/AIDS prevention and treatment.
· 3-month time commitment (ie. one semester)
· Ideally 2x per week with a minimum of 3 hours per day; Wednesday availability required.
How to Apply
Email the following to Internships@gmhc.org
· Cover Letter
· Internship Application Form <<<Click Here
This is an unpaid internship. We will work with students on what their goals are for the internship and can help a student to obtain academic credit for the internship.
Our insurance company requires that all staff, volunteers and interns complete a background check. The mandatory background check will screen for sexual and violent offenses. Depending on the nature of the offense, we will determine a course of action. In other words, if an offense comes up, it will not automatically disqualify you from an internship. In coordination with GMHC’s Chief Human Resources & Strategy Officer, we would determine if you were able to intern at GMHC. For GMHC to conduct the background check, your consent is required. If consent is not provided, we will not be able to offer an internship placement. The background check process will only be initiated after you have been offered an internship, and the internship can begin after it has been completed.
Due to COVID-19, GMHC building operations are currently closed and services are being provided remotely. However, we may be opening in the Fall and utilizing a hybrid work model. This means that staff and interns will be working both remotely and onsite. As this position will sometimes be a work-from-home position, the intern must have access to a computer with high-speed internet.