We currently have an opening for a Part-Time Administrative Coordinator (five days per week with flexible but consistent hours, and approximately 20 hrs/week) to support the lab of Dr. Sean Eddy at Harvard University. Dr. Eddy’s lab is composed of a strong team of undergraduate students, postdoctoral fellows, technicians, and graduate students who comprise a dynamic research group working on the frontiers of computational genomics. The laboratory develops methods and software tools for large-scale analysis of genes and genomes – and more information about the lab can be found at http://eddylab.org.
The ideal candidate is someone with a strong ability to multitask and that can help keep everyone in lab staff on track. This role is best fit for someone who is a self-starter, proactive in their support style, and passionate about the research work that the lab is conducting.
Our employees are rewarded in many ways for their contributions to our mission, including competitive pay, exceptional benefits, and a range of work/life programs. Benefits may vary based on eligibility criteria.
Administrative – 80%
- Provide comprehensive administrative support to the Investigator.
- Order laboratory and office supplies, services and equipment. Track and manage service contracts and repairs on laboratory equipment
- Assist with manuscript preparation and submission. Proofread these for grammar and adherence to publications’ policies; manage uploads of accepted papers. LaTeX typesetting skills a plus.
- Draft letters and correspondence.
- Maintain Investigator’s schedule and make domestic and international travel arrangements.
- Coordinate orientation of all new lab members (including scheduling of safety and other required training, arranging for email accounts, IDs and building access).
- Process and track reimbursements from multiple sources for Investigator, laboratory members and visiting scientists.
- Arrange special seminars, lab events, and manage lab meeting schedule.
- Assist with preparation and submission of grant applications and progress reports. Track and monitor all related internal and external deadlines.
- Maintain laboratory’s website – HTML skills a plus.
Host Liaison – 10%
- Act as the primary point of contact (and resource) in the laboratory for HHMI and Harvard University administrative matters
- Work with researchers and Harvard administrators on visa and academic appointment issues
Financial – 10%
- In coordination with portfolio manager, oversee budgets and grants from multiple funding sources.
- B.A./B.S. and experience in research and/or academic environment.
- Strong writing and advanced computer skills, including demonstrated proficiency with the Mac platform, Microsoft Office suite of products (especially OneNote) and financial applications [e.g. HCOM, Concur].
- Familiarity with the Google suite of products (Calendar, Drive, Gmail, etc)
- Excellent communication skills and the ability to use good judgment in working independently, showing initiative, critical thinking, and flexibility.
- Ability to track and manage multiple deadlines and changing priorities.
- Strong organizational skills.
- Ability to maintain a high level of accuracy (and discretion as appropriate) in preparing and handling information.
- Familiarity with grants management and scientific terminology.
- HTML skills or other website management tools/software a plus.
Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet).
Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis.
This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the
Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act.