Internship: Library Assistant, Center for Marketing Intelligence

The Interpublic Group of Companies is a leading, global marketing communications company with 43,000 employees worldwide in 130 countries. The Center for Marketing Intelligence provides IPG operating companies with fast access to timely information, research and analysis.

Job Function:

This position handles all periodical and library-related subscriptions, coordinates research-related contracts, and resolves billing issues. The role will provide administrative support to the department head and serve as the department point-person for receipt of vendor invoices, time off recordkeeping, the department calendar and scheduling remote meetings as required. This is a position with growth potential.

Job Responsibilities:

• Order and manage paper and online subscriptions and passwords. Troubleshoot access issues working with subscription agent and directly with publishers. (Learning objective: most libraries perform this activity so it is important to learn as the candidate might do it or supervise it during his or her career)
• Coordinate ordering and payment for books, reports, association memberships, etc. (Learning objective: like above, this is a typical library function)
• Coordinate organization wide, research-related contracts (e.g., Lexis Nexis):
• reconcile billing issues
• maintain subscription files
• monthly accrual report
• (Learning objective: Working with vendors & contracts has become an important library function: candidate will probably use this experience later in career)
• Process department vendor invoices (Learning objective: typical library work)
• General administrative support, including monitoring dept. time-off records, maintaining phone lists and organization charts
• Setting up for CMI and vendor webinars, meetings and conference calls
• Expense report processing and meeting and calendar management (Learning objective: all of the above three functions are basic to working in an office today – developing the skill set to multi-task, to do detailed work for a variety of people in a variety of different areas)
• Ordering office supplies when requested
• Light research work (online and Web-based information search) as time permits (Learning objective: this is the #1 skill a future librarian/information professional needs)

Qualifications:

• 1-2 years’ administrative experience in a corporate environment desirable
• Excellent Microsoft Office skills, especially Excel & PowerPoint
• Strong facility with numbers
• Strong organizational and detail skills
• Team player, self-starter
• Enrolled in an Master Library Studies program
• Research skills