Lawrence Hall is committed to keeping our youth and families, employees and communities safe. Therefore, we are requiring that all applicants have at least 1 dose of the COVID vaccine to qualify for hire, with the 2nd dose required 45 days after hire.
Youth and Community Development Fiscal Compliance Coordinator reports to the Director of Billing, Payroll and Contract Administration. Supports the agency’s fiscal compliance with grants and contracts in the Youth and Community Development programs. Manages collection of required documents for timely submission for billing. Assists in the development of reports for the Business Office and Youth and Community Development leadership. Assists with the implementation of fiscal procedures that support grant and contract compliance. Effective use of oral and written communications skills. Requires a basic understanding of the young people/customers served by Lawrence Hall and participation in basic trauma training with the ability to utilize that training when interacting with young people/customers of the agency.
- Assists with the development and maintenance of contract and grant management systems and procedures in collaboration with the Director of Billing, Payroll, Contract Administration. Provides analysis and recommendations around system changes to address a broad range of contract and grant management needs
- Assists with the review of contract agreement terms and conditions and informs appropriate staff of key funder requirements. Consults with the Director of Billing, Payroll, Contract Administration and other departments to implement needed systems and procedural changes
- Serves as a back-up liaison for GATA, and federal, state, and local agency databases. Completes annual agency registrations and certifications under the supervision of the Director of Billing, Payroll, and Contract Administration
- Requires advanced skills in analysis, organization, and planning; must be able to successfully work on multiple projects simultaneously and meet deadlines
- Ability to work with external funders and diverse management staff disciplines in highly complex environments
- Generates reports for strategic planning and decision-making processes
- Works collaboratively with program and administrative staff to enforce timely submissions of expense and time study reporting
- Assists with vouchering to funders for assigned grants and serves as a back up to the Lead Accounts Receivable Coordinator, for unassigned grants.
- Serves as an in-house auditor for project work grants to ensure funder voucher packages contain accurate and allowable expenses.
- Provides recommendations on training needs of administrative and program staff in contract and grant management related to fiscal compliance.
- Enforces policies and deadlines for program staff
- Catalogues agreements in database and maintains electronic/hard copy files
- Maintains daily/weekly personnel time reports
- Collection point for all grant receipts incurred and expense reports directly related to grant spending
- Collects purchase invoices related to grant spending
- Weekly accounting of expenses and available funds on grants
- Manage fiscal compliance of all grants
- Maintain a grant accounting system to guide compliance and strategic planning
- Assist in maintaining fiscal compliance with each funder
- Excellent written and oral communications skills
- Attends conferences, meetings, and training sessions pertaining to funding opportunities and grant administration
- Collects and summarizes census data by grant
- May participate in agency and external committees and task forces
- Will interact with employees and supervisors regarding timely submission and coding of receipts, logs and expenses
- Uses active and reflective listening skills and affirmations to demonstrate respect and empathy, avoiding negative and derogatory labels that foster disrespect
- Understand that behaviors, responses, attitudes, and emotions are a collection of survival skills often developed in response to traumatic experiences
- Maintain confidentiality of employees, volunteers, and program participants to provide a safe environment
- Attend at least two trainings related to being trauma informed in a twelve-month period
- Ability to work effectively with program participants and family members, employees and vendors in a culturally diverse environment to support healing and recovery
- Maintains electronic calendar to provide accounting for daily activities and provides permissions for viewing to the appropriate individuals
- Must work independently with a high degree of initiative
- Other duties as assigned
- High school diploma or equivalent required, some college preferred
- Must be highly independent organized, detail focused, have excellent time management and possess strong computer skills
- Minimum one year of experience in grant or contract administration and expertise in the applicable rules, regulations and procedures pertaining to city, state and/or federal funding required
- Contract database experience preferred
- Proficiency with standard business software packages (Microsoft Excel, Word), the Internet and Windows-based desktop computers required. Great Plains is a plus.
- Knowledge of childhood trauma and prior experience working in settings with youth and families that have been exposed to trauma or experiencing traumatic stress preferred
- Knowledge of youth development, adolescent issues, positive youth development/strength based approach preferred
- No history of child abuse or neglect
- Ability to pass background and drug screen
Apply TODAY! No Phone Calls Please
This position meets the FLSA requirements for Exempt