Who we are:
At the nonprofit Urban Institute, we believe in the power of evidence to improve lives and strengthen communities. Our employees are empowered to open minds, shape decisions and offer solutions. We encourage intellectual honesty, innovation, diversity, and mutual respect, and our analysis elevates the debate, wherever it takes place.
Urban’s greatest asset is our people. We strive to attract and cultivate a vibrant, creative, and diverse community. Our employees drive Urban’s mission through entrepreneurship, innovation, leadership, effective communication, results-orientation, and relationship cultivation. Our success depends on engaging individuals who possess and value these attributes.
How you’ll contribute:
The Center on Labor, Human Services, and Population (LHP) is currently seeking a detail-oriented, organized, and proactive individual to serve as a project manager on our growing LHP Operations team.
The Operations team applies their expertise in nonprofit management, process improvement, and business operations to interface between the center and the key business offices at Urban (e.g., Accounting, Finance, Grants & Contracts). We are looking for intellectually curious candidates who would be excited by the opportunity to support innovative policy-relevant research focused on children and families by ensuring that LHP’s operational work runs smoothly.
Under the general supervision of LHP’s Director of Center Operations, the Project Manager provides proposal preparation, financial administration and other related project management support to research projects within the Center on Labor, Human Services, and Population. This is an ideal position for a professional who is looking for a role to apply existing business operations expertise, mentor more junior operations staff, and learn from more senior operations staff.
Work on a small team that serves as the “go-to” people in the center for questions regarding progress reports, contract compliance, project specific tasks, and larger organizational initiatives.
Routinely assess requests for operations team assistance to determine scope of request, deadlines, and level of urgency.
Perform a variety of project and operations management tasks, including budget creation, invoicing, subcontractor management, and financial analysis.
· Support LHP staff during proposal development, including reviewing federal, state, local and foundation RFPs, compiling budgets (using Excel templates), preparing checklists, managing deadlines, collecting submission packages, and reviewing documents with a strong attention to detail.
Offer guidance to LHP staff regarding Urban’s business processes such as consultant agreements and subcontracts, including formatting and editing documents, organizing submission materials, and corresponding with consultants and contractors.
Work independently to track, complete, and follow up on assigned tasks.
Communicate effectively with multiple research teams and project leaders.
What you’ll bring:
The successful candidate will:
Possess a Bachelor’s degree in public administration, business, public policy, or related field, and 3+ years of related experience and/or training or equivalent combination of education and experience.
Bring prior knowledge of the proposal process and display solid experience reading RFPs and pulling necessary requirements for complex, multi-year budgets; experience with government contracting and budgets is a plus. Experience working with Salesforce is a plus.
Exhibit experience with preparation and analysis of business volume and project documentation, including, but not limited to: creating budgets, using enterprise resource planning software to analyze project financials, reviewing grants and contracts for key project requirements, and conducting project risk assessments.
Demonstrate proficiency in Microsoft Office products (specifically, Word and Excel) and Adobe Acrobat Pro. Exhibit high proficiency in Excel functions such as writing formulas and data manipulation. Ability and experience working with Smartsheet, JIRA or other project management tools.
Demonstrate strong written and verbal communication skills, including the ability to review a large volume of complex information and distill into a concise, actionable summary.
Show strong organizational skills and attention to detail, as well as the proven ability to multitask, set priorities, and work as an individual and as part of a team.
Exhibit a willingness to adapt to changing priorities and learn new processes and software programs.
Have experience working effectively on multiple projects or assignments.
*Please note that a cover letter is required to be considered for this position.
What you’ll experience:
Working in the Nation’s Capital, the epicenter of public policy among a network of policy experts, you can expect to have an impact on policy areas you care about and work with great colleagues who are smart, mission-driven, and collaborative. You will blend academic rigor with on-the-ground collaboration, be encouraged and supported to fulfill your potential through meaningful work that matters, and enjoy a welcoming workplace free from harassment, discrimination and intolerance.
In addition, we offer a comprehensive benefits package that includes: medical, dental, disability, and life insurance coverage. Competitive paid time off allowance, and eligibility to participate in a generous retirement savings plan and reimbursable commuting expense program.
The Urban Institute is committed to Equal Employment Opportunity without regard for race, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity or any other protected status under applicable law.
The Urban Institute is an Equal Opportunity/Affirmative Action Employer Minorities/Women/Disabilities/Veterans.