Keeping Washington Clean and Evergreen
The Air Quality Program (AQP) is looking to fill the Program Budget Manager (WMS Band 2) position. This position will be located at our Headquarters Building in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.
Are you a creative problem-solver who’s strong with numbers and details? We’re looking for someone who can not only manage our budget but help ensure that we are deliberate in our decisions about what we fund; our spending should reflect our program priorities.
As Budget Manager for the Air Quality Program, you will be responsible for the ongoing operational management of the program’s budget. You will oversee a $49 million operating budget, federal grants, and a significant capital budget, and will be the fund manager for multiple environmental accounts and fiscal note manager for the AQP. You will also be a part of the AQP management team and agency budget team, supervising staff, and helping the program navigate challenges by supporting and understanding our financial choices.
The mission of the Air Quality Program is to protect and improve air quality in Washington. The Air Quality Program’s vision is clean, healthy air and climate for all of Washington.
Tele-work options for this position: This position will be eligible for up to an 80% tele-work schedule. Applicants with questions about position location options, tele-work, and flexible or compressed schedules are encouraged to reach out to the contact person listed below in “other information.” Schedules are dependent upon position needs and are subject to change.
Application Timeline: This position will remain open until filled, we will review applications on October 16, 2023. In order to be considered, please submit an application on or before October 15, 2023. If your application isn’t received by this date, it may not be considered. The agency reserves the right to make a Hire any time after the initial screening date.
Ecology employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives(Download PDF reader), Combined Fund Drive, SmartHealth *Click here for more information
About the Department of Ecology
Protecting Washington State’s environment for current and future generations is what we do every day at Ecology. We are a culture that is invested in making a difference. Join a team that is highly effective and collaborative, with leadership that embraces the value of people. To learn more, check out our Strategic Plan.
Ecology cares deeply about employee wellness; we go beyond traditional benefits, proudly offering:
- A healthy life/work balance by offering flexible schedules and telework options for most positions.
- An Infants at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
- Continuous growth and development opportunities.
- Opportunities to serve your community and make an impact through meaningful work.
Our commitment to DEIR
Diversity, equity, inclusion, and respect (DEIR) are core values central to Ecology’s work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations.
Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.
Equity: We champion equity, recognizing that each of us need different things to thrive.
Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.
Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.
We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.
What makes this role unique?
As Program Budget Manager, you will be responsible for the ongoing operational management of the program’s budget, including coordinating activities within the program and ensuring budget planning is integrated with program and agency strategic planning and performance measures. In this role, you will ensure the financial stability of the Air Quality Program (AQP) in order to sustain effective program operations.
If you possess acumen in forecasting potential issues, analyzing problems, identifying solutions, projecting consequences of actions, and implementing measures to support agency and program goals we hope you’ll apply!
What you will do:
- Manage budgets for AQP’s unique activities, functions and sections statewide.
- Project trends in revenues and expenditures and prepare budget recommendations and funding strategies for executive management.
- Provide managers with accurate, clear, and consistent financial data on a regular basis and advise Ecology management on budget and fund allocation requests.
- Design a long-range strategic budget plan, anticipating financial problems, creating solutions and making critical, independent, strategic financial decisions; develop financial contingency plans.
- Assist Chief Financial Officer (CFO), Agency Budget Director, Budget Policy Manager, and Budget Office Staff with agency and state budget activities and responsibilities. Prepare, coordinate, and provide program budget information, materials, and analysis.
- Report to Program Manager and CFO on status of program budget and funds managed and on budget issues. Work with Budget and Program Management teams and program staff to keep program budget current, on track, and in line with agency priorities. Identify solutions to program and agency budget issues.
- Serve as an active member of the Ecology budget team and the Air Quality Program leadership team.
- Review accuracy and appropriateness of budget-related actions and documents, such as grants, loans, contracts and personnel actions.
- Interpret budget policies and procedures for staff and managers; recommend policy and procedure changes; advise executive management and staff, representatives of other agencies, and various committees regarding implementation of legislation, policy and procedures.
- Serve as fund manager and fiscal note manager for the program.
- Lead a team of four budget staff.
Years of required experience indicated below are full-time equivalent years. Full-time equivalent experience means that any experience where working hours were less than 40 hours per week will be prorated in order to meet the equivalency of full-time. We would calculate this by looking at the total hours worked per week, divide this by 40, and then multiply by the total number of months worked. Examples of the proration calculations are:
- 30 hours worked per week for 20 months: (30/40) x 20 months = 15 months full-time equivalent
- 20 hours worked per week for 12 months: (20/40) x 12 months = 6 months full-time equivalent
Experience for both required and desired qualifications can be gained through various combinations of formal professional employment, education, and volunteer experience. See below for how you may qualify.
A Bachelor’s degree or higher in accounting, finance, business, public administration, economics, statistics or a related field AND three years of experience in public sector budget management, fiscal management, accounting or related work.
- Strong oral and written communication skills.
- Knowledge and proficiency with computers including spreadsheets, database, word-processing, and PowerPoint programs.
We highly encourage you to apply even if you do not have some (or all) of the desired experience below.
- Five years of experience in Washington State Agency budget management.
- Experience using Washington State budget and accounting systems and tools.
- Strong oral and written communication skills with ability to communicate complex information to diverse audiences including executive management, legislators, staff, and the public.
Note: Having some (or all) of this desired experience may make your application more competitive in a highly competitive applicant pool.
Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified candidates from all backgrounds are encouraged to apply.
Need an Accommodation in the application and/or screening process or this job announcement in an alternative format?
- Please call: (360) 407-6186 or email: firstname.lastname@example.org and we will be happy to assist.
- If you are deaf or hard of hearing you can reach the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
- If you need assistance applying for this job, please e-mail email@example.com. Please do not send an email to this address to follow-up on the status of your application. You can view the latest status of your application on your profile’s main page.
- If you are reading this announcement in print format, please enter the following URL to your search engine to apply: https://ecology.wa.gov/About-us/Get-to-know-us/Jobs-at-Ecology.
It’s in the applicant’s best interest to submit all of the documents listed below. Applications without these documents may be declined.
- A cover letter describing why you are interested in this position and how your experience has best prepared you for this role.
- A resume outlining your experience and education (if applicable) as it relates to the minimum qualifications of this position.
Please do NOT include your salary history. Wage/salary depends on qualifications or rules of promotion, if applicable.
For Your Privacy:
When attaching documents to your application (such as Resume, Cover Letter, Transcripts, DD-214, etc.):
- Please be sure to remove private information such as your social security number, date of birth, etc.
- Do not attach documents that are password-protected, as these documents may not be reviewed and may cause errors within your application when downloaded.
Additional Application Instructions for Current Ecology Employees:
Please make sure to answer the agency-wide questions regarding permanent status as a classified employee within the Washington General Service or Washington Management Service. Do not forget to select Department of Ecology as a response to question 2, and type your personnel ID number for question 3. If you are not sure of your status or do not know your personnel ID number, please contact Human Resources.
The act of submitting application materials electronically is considered affirmation that the information is complete and truthful. The state may verify this information and any untruthful or misleading answers are cause for rejection of your application or dismissal if employed.
If you have specific questions about the position, please email Kathy Taylor at: Kathy.Taylor@ecy.wa.gov. Please do not contact Kathy to inquire about the status of your application.
To request the full position description: email firstname.lastname@example.org
Why work for Ecology?
As an agency, our mission is to protect, preserve and enhance Washington’s environment for current and future generations. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.
Joining Ecology means becoming a part of a team committed to protecting and restoring Washington State’s environment. A career in public service allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance.
Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application/testing process or this job announcement in an alternative format may call (360) 407-6186. Applicants who are deaf or hard of hearing may call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Note: This recruitment may be used to fill other positions of the same job classification across the agency.